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Training Requirements

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Caseworker Training Requirements
(OAC 5101:2-33-55)

Mandated Core Training

The ORC requires that newly hired caseworker complete 102 hours of Core training within their first year of employment. The Caseworker Core Series consists of the following eight modules, which the OCWTP strongly recommends be taken in sequence:

Module I: 111-CW1-S Family-Centered Approach to Child Protective Services (12 hours)
Module II: 112-CW2A-S Engaging Families in Family-Centered Child Protective Services (6 hours plus 6-hour Learning Lab*)
Module III: 113-CW3-S Legal Aspects of Family-Centered Child Protective Services (12 hours)
Module IV: 114-CW4A-S Assessment and Safety Planning in Family-Centered Child Protective Services (12 hours plus 12-hour Learning Lab*)
Module V: 115-CW5A-S Gathering Facts in Family-Centered Child Protective Services (6 hours plus 6-hour Learning Lab*)
Module VI: 116-CW6A-S Service Planning and Delivery in Family-Centered Casework (18 hours plus 6-hour Learning Lab*)
Module VII: 117-CW7-S Child Development: Implications for Family-Centered Child Protective Services (18 hours)
Module VIII: 118-CW8-S Separation, Placement, and Reunification in Family-Centered Child Protective Services (18 hours)

*Attendance at the learning labs that accompany Modules II, IV, V, and VI is not required, but is strongly recommended, as the labs are designed to help participants take what they learned in the workshop to a skill level through practice and application.

See a brief description of each module.

E-Track Tip
Did you know that you can quickly search and enroll in available sessions of these courses inside E-Track? Simply log into E-Track, and enter the appropriate learning number (e.g., 118-CW8-S) into the "What Would You Like to Learn Today" box, check the "code" button beneath that, and click "Find It." Then click "Enroll or view available dates for this learning" on the resulting screen's left-side menu to find the date and location that best meets your needs. For more information, view the E-Track Quick-Start Guide.

View a checklist outlining the sequence of the eight Caseworker Core Modules, along with listing of all pre- and post training assignments and recommended learning labs for their corresponding modules.

Mandated Non-Core Training
Caseworkers are required to receive 12 hours of Domestic Violence training within two years of hire. Casworkers are required to complete an introductory course on Human Trafficking (as specified in 5101:2-33-55(F)(4)) within two years of date of hire.

Mandated Ongoing Training
After completing the Core Series in their first year, caseworkers are required to attend 36 hours of ongoing training each year thereafter.   The workshops attended should be those identified by completing the Individual Training Needs Assessment (ITNA).

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Supervisor Core Training Requirements
(OAC 5101:2-33-56)

Mandated Core Training

The OAC requires new supervisors complete a minimum of 60 hours of training in their first year of employment in their supervisory position and 30 hours of inservice training every year there after.

The OCWTP's Supervisor Core curriculum is 72 hours and is designed to be completed during the first year of the supervisor's continuous employment.

The Supervisor Core Series consists of the following six modules, which the OCWTP strongly recommends be taken in sequence:

Module 1: 511-SC1A-S Supervising Casework Practice (12 hours + 6-hour Learning Lab*)
Module 2: 512-SC2-S Leadership in Child Welfare (12 hours)
Module 3: 513-SC3-S Communication, Conflict & Change (12 hours)
Module 4: 514-SC4-S Improving Individual Staff Performance (12 hours)
Module 5: 515-SC5-S Professional Development of Staff (12 hours)
Module 6: 516-SC6-S Collaboration and Teamwork (12 hours)

*Attendance at the learning lab that accompanies Modules I is not required, but is strongly recommended, as the lab is designed to help participants take what they learned in the workshop to a skill level through practice and application.

See a description of the content covered in each module.

E-Track Tip
Did you know that you can quickly search and enroll in available sessions of these courses inside E-Track? Simply log into E-Track, and enter the appropriate learning number (e.g., 516-SC6-S) into the "What Would You Like to Learn Today" box, check the "code" button beneath that, and click "Find It." Then click "Enroll or view available dates for this learning" on the resulting screen's left-side menu to find the date and location that best meets your needs. For more information, view the E-Track Quick-Start Guide.

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Assessor Training Requirements:

1. Qualifications of an Assessor

Only an individual meeting all of the following requirements may perform the duties of an assessor (ORC 3107.014):

  • The individual must be in the employ of, appointed by, or under contract with a court, public children services agency, private child placing agency, or private noncustodial agency.
  • The individual must be one of the following:
    • A licensed professional clinical counselor, licensed professional counselor, independent social worker, social worker, independent marriage and family therapist, or marriage and family therapist licensed under Chapter 4757 of the Ohio Revised Code.
    • A psychologist licensed under Chapter 4732 of the Ohio Revised Code.
    • A student working to earn a four-year, post-secondary, or higher degree in a social or behavior science, or both, and who conducts Assessor duties under the supervision of a licensed professional clinical counselor, licensed professional counselor, independent social worker, social worker, independent marriage and family therapist, or marriage and family therapist licensed under Chapter 4757. of the Revised Code or a psychologist licensed under Chapter 4732. of the Revised Code. A student is eligible under this division only if the supervising professional has completed Assessor training in accordance with the rules of the Ohio Revised Code (See below).
    • A civil service employee engaging in social work without a license (See ORC 4757.41 (A) (5)).
    • A former employee of a public children services agency who, while so employed, conducted the duties of an Assessor.
    • An employee of a court or public children services agency who is employed to conduct the duties of an assessor.
  • The individual must complete training in accordance with rules adopted under 3107.015 of the Ohio Revised Code.

2. Responsibilities of an Assessor

Agencies that engage in the provision of foster care or adoption services shall employ or have under contract assessors who are responsible for, but not limited to, performing the following duties:

  • Works with parents, guardians or persons having custody of a child who express the intent to surrender their child for adoption.
  • Works with persons seeking to adopt or provide foster care for a child.
  • Works with the child in permanent custody of an agency to prepare the child for adoptions.
  • Initiates and or supervises the foster care or adoptive placement.
  • Completes the following forms:
    • 1616    Social and Medical History
    • 1673    Assessment of Child Placement
    • 1385    Assessment for Child Placement Update
    • 1692    Application for Adoption of a foster child
    • 1530    Large Family Assessment
    • 1699    ODJFS Prefinalization Adoption Assessment form
    • 1673-A Child Characteristics Checklist
    • 1698    Step-Parent Adoption Homestudy

3. Conflict of Interest

To avoid a conflict of interest, or the appearance of a conflict of interest, an assessor shall not complete any homestudy documents or services for any of the following persons:

  • Him or herself.
  • Any person who is a relative of the assessor.
  • Any agency employee for whom the assessor has any supervisory responsibility.
  • Any agency employee who has any supervisory responsibility for the assessor.

4. Training Requirements

Tier I and II Requirements

  • The individual must complete the following training requirements [time frames are prescribed by OAC 5101:2-48-06(E); (F)(1)(2)(3)]:
    • Complete Tier I Assessor training (six days of training) within one year taking first Assessor training session.  An Assessor who fails to complete the Tier I training within one year of the start date of the Tier I Assessor training is not authorized to perform any assessor duties until the Tier I Assessor training has been completed. A person who has not completed all Tier I assessor training is not eligible to begin Tier II assessor training.
    • Complete Tier II Assessor training (six days of training) within three years of completion of Tier I.  An Assessor who fails to complete the Tier II training within three years of the completion date of the Tier I Assessor training is not authorized to perform any assessor duties until the Tier II Assessor training has been completed. An extension of no more than one year may be granted by the director of the agency or court due to justifiable organizational circumstances that impede the ability of the assessor to attend offered training. The extension shall be documented on a signed JFS 01680 "Verification of Adoption Assessor Qualifications."
    • If an assessor fails to complete Tier II after the one year extension, the assessor shall immediately cease completing assessor duties and repeat the Tier II training in its entirety within one year of the start date of Tier II.  The assessor shall not commence assessor duties until Tier II is completed.  If the assessor cannot complete Tier II in its entirety in one year, the assessor must repeat the entire training process, beginning with Tier I.   

NOTE: Someone working as an assessor can begin conducting assessor duties once they begin Tier 1 training.

Six-Hour Post Tier II Requirements

  • Assessors must take six hours of Post Tier II training on adoption or foster care related issues within two years of the completion date of the Tier II training.
  • Assessors must take an additional six hours of ongoing adoption or foster care training within each subsequent two year period from the completion date of the previous six hours of training. This is a rolling date.
  • An assessor may choose to re-take any of the Assessor Tier I or Tier II courses and have that training count towards their ongoing six-hour requirement.
  • Assessors who fail to complete the training within any two year period must immediately cease performing the duties of an assessor until the six hours of foster or adoptive training have been completed.
  • Any assessor who is no longer employed as an assessor may choose to continue completing the six hours of foster or adoptive training every two years so that once they regain employment, appointment, or contract as an assessor they may resume assessor duties immediately upon hire. 

Refresher Training

  • Assessors who had a break in employment as an assessor and are no longer current with their six-hour ongoing training requirements are required to attend the 12-hour Refresher course upon returning to employment as an assessor.
  • A prerequisite for the course is completion of Tier I and Tier II Assessor training in compliance with rule 5101:2-48-06. 
  • Agencies can require the Refresher course for assessors or assessors may choose to take the Refresher course even if it is not a requirement for them.  In these instances, the Refresher course can count towards the ongoing six-hour requirement.

5. Assessor Form

Assessors are required to submit the JFS 01680 to ODJFS WITHIN TEN BUSINESS DAYS of the following times:

  • The assessor completes any level of training required by rule 5101:2-48-06:
    • Tier I
    • Tier II
    • Six hours of Post Tier II ongoing training
    • The 12-hour Assessor Refresher training
  • The assessor terminates his employment or contract with the PCSA, PCPA, PNA, or court.
  • The assessor begins employment or enters into a contract with a PCSA, PCPA, PNA, or court.
  • The assessor is no longer employed with the PCSA, PCPA, PNA, or court but plans to continue to complete the six hour training requirement. 
  • The original JFS 01680 shall be kept in the assessor’s personnel file with a copy provided to the assessor.  The assessor must be able to produce a copy of the completed JFS 01680 upon request.
  • IT IS STRONGLY RECOMMENDED THAT YOU KEEP COPIES OF YOUR 01680s AND ALL SUPPORTING DOCUMENTS (CERTIFICATES AND COURSE OUTLINES) IN A FILE IN YOUR PERSONAL POSSESSION!
  • FAILURE TO MEET ALL REQUIREMENTS MAY RESULT IN:
    • A FINDING OF NON-COMPLIANCE DURING MONITORING
    • CORRECTIVE ACTION OR LICENSURE SUSPENSION BY THE SOCIAL WORKER LICENSING BOARD
    • OTHER DISCIPLINARY ACTION

6. Additional Information

  • View descriptions of each Tier I and Tier II Foster & Adoption Assessor Module and learn how to enroll for these in E-Track.
  • The JFS 01680 can be found at http://www.odjfs.state.oh.us/forms/inter.asp.  Select Search/Sort by: "Form Number"; search for "01680"; click on "Search.”
  • Direct questions regarding assessor requirements to the OCF Helpdesk: 866-886-3537 or HELP-DESK-OCF@jfs.ohio.gov.
  • Assessors may link to 5101:2-48-06 in the Ohio Administrative Code to review requirements for assessors.
  • Assessors may link to 3107.014 of the Ohio Revised Code to review qualifications of assessors.

This information is current as of March, 2017, but laws and rules change frequently.

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Refresher Training

  • Form 01680: A copy of your Form 01680 must be submitted to ODJFS upon of completion of:
    • Tier I
    • Tier II
    • Six hours of Post Tier II ongoing training
    • The 12-hour Assessor Refresher training
  • ALL JFS 01680 FORMS MUST BE POSTMARKED WITHIN TEN WORKING DAYS OF COMPLETION OF EACH REQUIREMENT. The original copy of the JFS 01680 shall be kept in the Assessor's personnel file with a copy provided to the assessor. The assessor must be able to produce a copy of the completed JFS 01680 upon request.
  • You may obtain the JFS 01680 at http://www.odjfs.state.oh.us/forms/inter.asp Select Search/Sort by: "Form Number"; search for "01680"; click on "Search.” To print a form that you can fill out by hand, select "Fill In" under PDF. To download a form that you can fill out and save on your computer, select "MS Word."

    REMEMBER, IT IS YOUR PROFESSIONAL RESPONSIBILITY TO MAINTAIN COPIES OF YOUR 01680s AND ALL SUPPORTING DOCUMENTS (CERTIFICATES AND COURSE OUTLINES) IN A FILE IN YOUR PERSONAL POSSESSION!
  • Assessors are required to submit the JFS 01680 to ODJFS within ten business days of the following times:
    • The Assessor completes any level of training required by rule 5101:2-48-06.
    • The Assessor terminates his employment or contract with the PCSA, PCPA, PNA, or court.
    • The Assessor begins employment or enters into a contract with a PCSA, PCPA, PNA, or court.
    • The Assessor is no longer employed with the PCSA, PCPA, PNA, or court but plans to continue to complete the six hour training requirement.  The Assessor shall, within 10 business days of completing the six hour training requirement, submit the updated JFS 01680 to the ODJFS Assessor Registry.

    FAILURE TO MEET ALL REQUIREMENTS MAY RESULT IN:
    • A FINDING OF NON-COMPLIANCE DURING MONITORING
    • CORRECTIVE ACTION OR LICENSURE SUSPENSION BY THE SOCIAL WORKER LICENSING BOARD
    • OTHER DISCIPLINARY ACTION
  • AND REMEMBER… This information is current as of January 21, 2015 but laws and rules change frequently.

    Please direct your questions regarding Assessor requirements to the OCF Helpdesk: 866-886-3537 or HELP-DESK-OCF@jfs.ohio.gov.

    Assessors may link to 5101:2-48-06 in the Ohio Administrative Code to review requirements for assessors.

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Foster Caregiver Training Requirements
(5101:2-5-33)

The Ohio Child Welfare Training Program provides in-service training to licensed foster caregivers.  Each caregiver must complete training commensurate with the level of fostering they provide:   

Level of Fostering

Training Hours Required

Infant-Only Foster Care

24 within 2-year certification period

Family Foster Care

40 within 2-year certification period

Specialized Foster Care

60 within 2-year certification period

The in-service or continuing training topics must reflect the training needs of each foster caregiver, as identified by his or her recommending agency.  Some of the topics listed below might be training needs of foster caregivers, but continuing training workshops are not limited to these topics. 

Infant-Only Foster Care

Family Foster Care

Specialized Foster Care

Infant care

Caregivers as part of the child welfare team

Caregivers as part of the child welfare team

Early childhood development

Dynamics of child abuse and neglect

Dynamics of child abuse and neglect

Developmentally appropriate activities

Recognizing and preventing child abuse and neglect

Recognizing and preventing child abuse and neglect

 

Separation and attachment

Separation and attachment

 

Behavior management

Behavior management

 

Working with primary families

Working with primary families

 

Effects of caregiving on foster families

Effects of caregiving on foster families

 

Cultural competency

Cultural competency

 

Substance abuse

Substance abuse

 

Symptoms of mental illness or learning disorders

Symptoms of mental illness or learning disorders

 

Developmentally appropriate activities

Developmentally appropriate activities

Workshops designed to meet the identified training needs of caregivers are provided at the eight Regional Training Centers and public children service agencies throughout the state. 

The OCWTP has developed a series of workshops designed for newly licensed foster caregivers. These curricula build on the learning provided during Preservice training and allow caregivers to go beyond awareness and knowledge by developing skills.  While this series focuses on foster parents early in their foster care careers, it can also benefit seasoned foster caregivers who display training needs in any of the competencies trained in the Foster Care Fundamental series.

Foster caregivers should use E-Track to search for and enroll in offerings of these courses. View brief descriptions of all foster caregiver courses and learn how to enroll for them in E-Track.

 

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